Documentation and Archiving Document Management Electronic Archive Digital File Document Digitization Document Classification Document Preservation Document Retention Retention Schedule Document Life Cycle Document Transfer Document Disposal Central Archive Historical Archive Records Management

Doxcflow iconDocXflow


Your digital copilot to achieve the Paperless strategy in your organization

DocXflow Electronic Archival Document Management System (SGDEA) transforms traditional document management into a fully digital, efficient experience aligned with national regulations. From registration to final preservation, our solution guarantees the traceability of all your physical and electronic documents.

Why choose DocXflow?

Comprehensive Management

Complete control of the document life cycle: creation, registration, archiving, and final disposition in compliance with Colombian regulations.

Full Traceability

Each document records its responsible party, status, and actions, facilitating audits and control.

Advanced Security

Authentication, digital signature, and auditing to protect document integrity.

Automation

Smart workflows for review, approval, and publishing, reducing errors and processing time.

Cloud Access

Secure availability from any device, with automatic backups.

Agile Collaboration

Teams working simultaneously with version control and centralized comments.

Regulatory Compliance

Aligned with the National Archives, Law 594 of 2000, and international standards.

Electronic Signature

Documents signed with full legal validity and audit records.

System Integration

Compatible with ERP, CRM, and other enterprise platforms to automate processes.

Sustainability

Reduces paper consumption and promotes eco-friendly office practices.

Time Savings

Optimized processes that reduce response times for procedures and requests.

Real-time Indicators

Dashboards with document management metrics for quick decision-making.

Transformation with DocXflow

Before

  • Manual and slow processes
  • Difficulty in audits
  • High paper consumption
  • Risk of document loss
Before with manual processes

After

  • Workflow automation
  • Traceability and security
  • 100% digital management
  • Agile and reliable access
After with digital processes

Success Stories

Cauca Chamber of Commerce

Implemented DocXflow, reducing document processing times by 60%, with full traceability and version control. It leverages integration with RUES and JSP7 to automate registry processes.

Government of Cauca

Digitized its historical archive and improved the efficiency of internal processes with automated workflows and digital signatures. Massive registration and traceability improved citizen services. "DocXflow has allowed us to modernize our processes without losing the document control required by law." – Archive Manager, Government of Cauca

Chamber of Commerce of Manizales for Caldas

"As a document manager, DocXflow has been the best ally in implementing a Document Management System. The parameterization of TRDs, the registry and administrative modules, and the Correspondence Window have been of great help in this transformation and change in how we manage the documents and information produced in the entity." – Sandra López, Document Management Coordinator

Clients who trust us: