Edocx


Easy, Fast, and Secure Electronic Invoicing

As an authorized Technology Provider by the DIAN, we offer a complete service for the generation and electronic transmission of invoices, credit/debit notes, electronic payroll, equivalent documents, and support documents. We have a user-friendly and intuitive web platform that allows the issuance of documents individually, ideal for companies that require a direct and easy-to-use solution.

However, our main strength lies in integration through service APIs with ERP systems, allowing the entire process of issuing and receiving electronic documents to be automated.

  • Greater operational efficiency
  • Error reduction
  • Time savings

We are committed to the highest standards of quality, security, and availability, backed by our ISO 27001 certification.

  • Confidentiality
  • Information integrity
  • Guaranteed availability


How does it work?

1. Sign up

Create your account on our platform in just a few minutes and start configuring your invoicing.

2. Generate your invoices

Issue electronic invoices in compliance with DIAN regulations quickly and easily.

3. Send and control

Send, check, and manage your invoices anytime from any device.

Benefits

Security

Your documents are protected with the highest standards of digital security.

Agility

Generate invoices quickly and without complications, optimizing your internal processes.

Productivity

Increase your company’s efficiency with tools designed to simplify your work.

DocxFlow Module

DocXFlow is a robust document management system developed by Makro Soft Ltda and operated by more than 25 Chambers of Commerce, complying with the regulations required by the National Archives. DocXFlow includes a module specially developed for the reception, processing, organization, visualization, and automatic storage of electronic invoices. Among its main features are:

Automatic Reception

Extracts attached invoices from emails and automatically forwards them to the DocxFlow system.

Automatic Organization

Document organization through Workflow for management, or through Electronic File Archives that comply with the regulations of the National Archives and remain available for consultation.

Traceability

Graphic visualization of the status and processes of each document.

Metadata

Creation and editing of metadata for each document.

Frequently Asked Questions

It is a document that replaces traditional paper invoices with full legal validity, but in electronic format. In other words, it is a document that supports the transactions of sales of goods or services and is generated in a computer system, ensuring the authenticity of its origin, the integrity of its content, and enabling compliance with requirements related to issuance, receipt, rejection, and storage.

The DIAN establishes the following characteristics for an Electronic Invoice:

  • The electronic invoice must be generated in XML UBL V2.0 format.
  • It must carry the consecutive numbering authorized by the DIAN.
  • It must comply with the requirements of 617 ET and specify the consumption tax when applicable.
  • It must include the electronic signature to guarantee authenticity, integrity, and non-repudiation of the invoice.
  • It must include the Unique Electronic Invoice Code (CUFE).

Source: https://www.dian.gov.co

To generate an electronic invoice, it is necessary to have a system (software) that complies with all the conditions established in Decree 2242 of 2015. For this, the taxpayer has two main options:

  • Develop their own electronic invoicing system that complies with all technical and legal requirements established by the DIAN.
  • Hire the services of an authorized PST (Technology Service Provider), such as Edocx, a system operated by Makro Soft Ltda. You can consult the DIAN’s authorized providers here.

Once the taxpayer defines their method of electronic invoicing, the invoice generation process will depend on whether they have an ERP and whether it allows full integration with the PST. If the taxpayer does not have an ERP or does not wish to integrate their invoicing system with it, they can use a service like Edocx, which allows them to issue electronic invoices under all the conditions established in Decree 2242 of 2015 from an independent web platform.

See here how to invoice electronically through the Edocx independent web platform.

Source: https://www.dian.gov.co

  • The first thing to consider is that to select a suitable electronic invoicing PST, it is best to get proper advice. At Edocx, we provide this Free Advisory Service.
  • If you use an ERP and it does not offer electronic invoicing, you must find an independent PST like Edocx to invoice electronically. However, it is your ERP provider’s exclusive responsibility to provide the PST with all the necessary information and support to enable full system integration, making electronic invoicing easier for you.
  • At Edocx, our goal is always to enable you to invoice as quickly and easily as possible, including automated data submission processes. However, to achieve this, your ERP provider’s cooperation is necessary.
  • If, for some reason, ERP-PST integration is not possible, Edocx offers an independent web platform that allows you to issue electronic invoices without needing ERP integration. See here how to invoice electronically through the Edocx independent web platform.
  • Remember that you are free to choose the electronic invoicing PST you prefer, and it is the exclusive decision of your ERP provider whether or not to facilitate integration with the PST you choose.

Of course. In this case, you have two options that depend exclusively on your ERP’s willingness to allow and facilitate integration with Edocx or any PST:

  • If your ERP facilitates integration, all invoicing information and processes will be carried out automatically from the ERP through Edocx.
  • If the ERP does not facilitate integration, your invoicing volume is not very high, or you simply do not want ERP-Edocx integration, you can issue invoices directly on our web platform. Here you can see how.
  • Yes, it is possible, since having an ERP is not required to invoice electronically with Edocx. If you generate very few invoices or your ERP does not allow ERP-PST integration, we provide our Web Platform so you can invoice electronically quickly, securely, and easily.
  • The Edocx Web Platform is an independent service that allows you to handle everything related to the generation, receipt, sending, storage, and other activities associated with electronic invoicing documents. Here you can see how.

At Edocx, we offer customized solutions tailored to your needs. Whether you are a high-volume invoicer or generate very few invoices, please Contact Us so we can advise you on the best solution for your business.

At Edocx, we offer customized solutions tailored to your needs. The cost of our service varies depending on:

  • The number of invoices generated over a period of time.
  • The ERP integration method.